Вакансия REACH Coordination Assistant

Under the supervision of the REACH Senior Assessment Officer, the REACH Project Assistant will support the implementation of the capacity building programme on information management and GIS to local administrations affected by conflict in eastern Ukraine and NGOs working in the region. He/she will also support the coordination and collection of data for humanitarian needs assessments. The role involves responsibility for ensuring adequate liaison and communication with local partners, organizing events and workshops in close collaboration with the logistics team, translating documents and providing oral interpretation between Ukrainian/Russian and English, and ensuring adequate filling and documentation of all programme activities.

FUNCTIONS

1. Support to programme implementation

The REACH Project Assistant will be responsible for providing support to the REACH Senior Assessment Officer at all stages of the assessment cycle (designing questionnaires, coordinating data collection, translating/processing assessment outputs, etc.) as well as the implementation of information management and GIS capacity building programme for local government administrations and NGOs. This will include support in drafting official communication, organizing meetings, following up with local authorities, taking meeting minutes and ensuring adequate documentation of programme activities (attendance sheets, file storage, and filing).

2. Support to External Liaison

The REACH Project Assistant will be responsible for ensuring adequate liaison with all external partners, especially local authorities in close collaboration with the Senior Assessment Officer and Field Coordinator. The assistant will be responsible for supporting regular communication with all stakeholders at all stages of the project including: i) consultations, ii) preparation for workshops, iii) reminders and iv) follow up/evaluation.

3. Support facilitation of capacity building workshops of local authorities

The REACH Project assistant will support the smooth implementation of capacity building workshops, including: i) the preparation of all training materials, ii) support to the logistics team iii) support to the procurement of materials and goods for the training, iv) communication with participants and v) translation of materials. During the workshop, the assistant will provide quality support to participants.

5. Support to Internal Communication Processes

The REACH Project Assistant will support the Senior Assessment Officer and Field Coordinator in ensuring adequate communication with the REACH and ACTED teams in country.

6. Confidentiality and Data Protection

The REACH Project Assistant will maintain the strictest confidentiality of data and processes. He/she will actively take measures to prevent the unauthorized sharing of information and data

Qualifications

• Bachelor Degree in Social Sciences, Administration or Governance;
• 1–3 years of experience in providing programme support in a development or humanitarian organization or a local administration;
• Fluency in English, Ukrainian and Russian required;
• Strong experience in Microsoft Office Suite (Word, Excel and Outlook);
• Previous experience in organizing events and communication with large audiences;
• Good communication and interpersonal skills is a must;
• Knowledge of Adobe Illustrator and InDesign an asset;
• Ability to operate in a cross-cultural environment requiring flexibility;
• Flexibility and adaptability to ever-changing needs and responsibilities;
• Familiarity with the aid system, and understanding of donor and governmental requirements an asset;
• Ability to work independently with little external support;
• Excellent critical thinking and problem-solving skills.

Applications should be submitted no later than June 20th at 18:00 with the title or reference of the position (e-mails without mentioned position will be not considered) in the subject of the E-mail. Only short-listed candidates will be contacted for an interview. ACTED is equal opportunity employer.