Вакансия Administrative Assistant

Main functions:

1. Answer telephones, take messages, or transfer calls to appropriate office personnel on a multi-line phone system;
2. Greeting visitors (basIP and SKD system usage, tea/coffee offering);
3. Scanning, copying, saving, sending documents electronically if necessary;
4. Urgent letters preparing and sending by Ukrposhta or other currier agencies;
5. Courier services (Nova poshta, taxi) ordering, control of fulfillment;
6. Order a taxi for office personnel;
7. Registration of incoming and outgoing correspondence in the Database. (depending on the number of days of substitution - we will instruct). Transfer them to the appropriate office personnel;
8. Cooperation with suppliers of services for office (IT support, Internet, furniture purchase, etc.) and personnel (travel agency for business trips arrangement);
9. Water and office supplies order by necessity;
10. Cleanliness maintenance in the kitchen and in the meeting room (should always be a clean table, the presence clean of glasses / water);
11. Some other administrative tasks assigned by the Manager.

Skills:

• English level - intermediate/ upper intermediate.

Confident use of the following programs:

• Windows: Excel, Word, Outlook, Power Point, Adobe Reader, ABBYY FineReader.
• Internet: Chrome, Mozilla Firefox, Skype
• Database (internal - depending on the number of days of substitution - we will instruct)