Вакансия Асистент/ка Адміністрації/ (Administrative Assistant (Gender and PSEA)) - Міжнародна організація з міграції (МОМ), Представництво в Україні

Open to Internal and External Candidates

 Position Title: Administrative Assistant (Gender and PSEA)

Duty Station: Kyiv, Ukraine

Classification: General Service Staff, Grade G5

Type of Appointment: Special Short-Term, Six months with the possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 4 July 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Sexual Exploitation and Abuse (SEA) by aid workers is a violation of human rights and IOM is committed to combat any kind of SEA by its staff related personnel and partners. IOM’s zero tolerance policy not only applies to IOM staff but also extends to IOM third party contracted staff, suppliers, service providers and implementing partners. With over 16,000 staff and over 6,000 related personnel, operating in 450 Offices, and 165 countries throughout the world, the impact of SEA on victims and within IOM’s operating environments, and the reputational risk it poses for the Organization needs to be addressed and remains a key priority.

Under the overall supervision of the Deputy Chief of Mission (Management), and the direct supervision of the National Programme Officer (PSEA) in close coordination with the Programme Officer (PSEA/Gender), the incumbent will be responsible for implementing IOM’s efforts in gender mainstreaming and protection against Sexual Exploitation and Abuse (PSEA) for the mission in Ukraine.

 Core Functions / Responsibilities:

1. Support implementation of IOM’s PSEA related projects including logistical/procurement support, monitoring, drafting information and communication materials, and providing administrative support in coordination with relevant units and colleagues.
2. Organize and facilitate trainings on topics related to gender, ethics, PSEA for IOM staff and related personnel, implementing partners, key institutional and other stakeholders.
3. Assist in fundraising efforts for IOM PSEA projects including collecting data for project proposals, coordinating with other IOM Field Missions, Regional Office, donors and other stakeholders on gender mainstreaming and PSEA needs and response.
4. Maintain Unit documents, visibility materials and files in digital format.
5. Provide informal interpretation and written translation (English/Ukrainian) when necessary.
6. Support contact and communication with partners, assist in organization of meetings, discussions, collecting feedback.
7. Participate in seminars, conferences, and other events and take notes and provide it to the project staff as assigned.
8. Support regular reporting (IOM internal, IOM external, UN-related and others), correspondence, publication and presentation materials as necessary.
9. Undertake duty travel as required.
10. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in law, International Relations, Psychology, Social Sciences, Development Studies and Planning or a related field from an accredited academic institution with at least three years of relevant work experience;

OR

• High School Degree/Certificate with five years of relevant work experience.

Experience

• Experience in project implementation including administrative, logistics/procurement and budgetary aspects.
• Work experience in the fields of protection, child protection, gender mainstreaming, gender-based violence, accountability to affected populations (AAP), gender mainstreaming and/or humanitarian affairs is an asset.
• Previous work experience in IOM, a UN agency, non-governmental organization, or international organization is required.
• Experience in cooperation with NGOs, governmental authorities and UN partners is preferred.

Skills

• Strong organizational skills, inclusively planning, negotiating, drafting TORs;
• Understanding of ethical standards of communication with internal and external stakeholders;
• Facilitation and public speaking skills or strong commitment to develop such;
• Basic knowledge and understanding of IOM’s institutional approach on PSEA;
• Ability to work with and maintain strict confidentiality, when necessary;
• Proficiency in computer skills, especially in MS Office (Excel, Outlook, Word etc.) and experience in working with databases and online applications is required.

Languages

For all applicants, fluency in English and Ukrainian is required (oral and written).

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications filling in the IOM Personal History Form   and sending to [email protected]  by 4 July 2023 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.