Вакансия Старший/-а Асистент/-ка з Запровадження Партнерського Контролю - (Senior Implementing Partner Controlling (IPC) Assistant) - Міжнародна організація з міграції (МОМ), Представництво в Україні

Classification: General Service Staff, Grade G6

Type of Appointment: Special Short-Term, Nine months with the possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 03 July 2023

Core Functions / Responsibilities:

1. Overall duties:
2. Ensure that the provisions from Special Conditions are applied by the IPs.
3. Create a common reporting framework for all the implementing partners and ensure that changes are applied.
4. Provide support for the external and internal IOM auditing.
5. Provide recommendations for the type of supporting documents following the cost claims.
6. Assist with the preparation, Due diligence Assessment, IPSCm printing and filing of the approved drafts of the final financial IP audit report. Provide the IP with capacity building, to ensure that can achieve the goals and deliver the objectives of Agreement,
7. Participate in internal capacity development in order to help   IP achieve the goals and deliver the objectives.
8. Financial verification of Implementing Partner expenditures duties:

• Assist with reviewing the Financial Report by counterchecking the data with the certified physical and electronic copies, as well as that all the supporting documents (memo’s, vouchers, timesheets, purchase orders e.t.c.) are eligible for the Action.
• Review all data and ensure that are included in the proper eligible period & recorded in the appropriate budget heading and budget code.
• Verify all data are in reconciliation with the applicable tax and social legislation considering the Partner’s privileges and immunities
• Verify the accuracy and reliability of all calculation and recalculation performed by the IP.

Specifically:

1. Verify personnel costs- salaries, social security contributions, staff insurance costs, time management, as well as other statutory costs included in the remuneration and required by the Ukrainian Government for national partners.
2. Verify office costs- such as travel costs, rent, utilities, communications, office supplies, etc.
3. Verify operational costs – such as transportation expenses, financial support to beneficiaries, cost of infrastructure in the field, trainings, as well as expenditures following the approved IP budget.
4. Verify subcontracting costs such us obtaining from the IP list of costs are declared in the category Subcontracting and confirm that the total amount resulting from the list of items corresponds to the amount declared in the financial statement(s).
5. Procurement procedures- ensure that supporting documentations proves that the procurement procedures set in IP Agreement are followed. Review the internal procurement procedure of IP to confirm that the procedure has been correctly applied when selecting the supplier for the sampled good or service.
6. Assets- ensure that the updated asset list in relation to the procurements subject to the IP Agreement is provided monthly.
7. Payment processing to the IPs
8. In coordination with the supervisor, set milestones for the disbursement of fund based on IP timeline for the implementation of the activities.
9. Ensure that the funding disbursement to the IPs are in accordance with set contractual obligations.
10. Draft the financial report for a specific implementation period, as indicated in the signed Agreement.
11. Prepare the Budget Monitoring concerning the up-to-date budget consumption, instalments performed, up to date percentage of time spending consumption etc.
12. Coordinate the preparation of invoices, payment requests and goods receipt in accordance with the Financial Terms of the Project Implementation Agreement in order to process the payment to IPs.
13. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree (or equivalent or higher) in Business Administration, Accounting, Finance, or a related field from an accredited academic institution with four years of relevant professional experience; or
• High school degree/certificate with six years of relevant professional experience.
• Professional certification as a chartered accountant or certified public accountant is an asset but is not required.

Experience

• Experience in a similar function progressively. 
• Experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting an advantage. 
• Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis; and,
• Proficient in a Microsoft Office environment, including extensive use of Microsoft Excel and comfort with learning new software and project reporting tools.
• Proficient in a Microsoft Office environment, including extensive use of Microsoft
• Excel, Word, PowerPoint, use of database applications and statistical analysis tools, and comfort with learning new software and project reporting tools.
• Knowledge / certification of IPSAS an advantage.
• Knowledge of IOM accounting systems, PRISM-FI software and procedures a distinct advantage.
• Knowledge of financial rules and regulations.
• Knowledge of International Public Sector Accounting Standards (IPSAS)

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications filling in the IOM Personal History Form   and sending to [email protected]  by 3 July 2023 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.