Вакансия Асистент/-ка проекту, Project Assistant (NFI Reporting) - Міжнародна організація з міграції (МОМ), Представництво в Україні

Classification:General Service Staff, Grade G5

Type of Appointment:Special Short-Term, Six months with the

possibility of extension

Estimated Start Date:As soon as possible

Closing Date:5 May 2023 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. 

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

The intensity of the armed violence in Ukraine is having a severe humanitarian impact on the population. The conflict has resulted in loss of life, injuries, and mass movement of civilian population throughout the country and to neighbouring countries, as well as severe destruction and damage to civilian infrastructure and residential housing. In summary, according to Office of Coordination and Humanitarian Affairs (OCHA) reports, with the scale and direction of the ongoing military operation, 18 million people are projected to become affected, including up to 6.7 million people projected to be newly internally displaced. Of the affected population, 12 million people are expected to need humanitarian assistance, and 6 million with the most urgent humanitarian needs – including shelter, water, sanitation, hygiene services and basic non-food items.  

IOM is rapidly scaling up Non-Food Items (NFI) distribution responses capacity in the country. Proposed intervention for NFI and Common Pipeline include direct and indirect NFI responses, assessment, monitoring, procurement, transportation, warehousing, and distribution of critical NFI supplies. 

Under the overall supervision of the Chief of Mission and the Programme Officer (NFI/Common Pipeline), and the direct supervision of the Project Support Officer (NFI Reporting), the successful candidate will contributes the production, editing and quality control of NFI and Common Pipeline Program reports and regular updates.

 Core Functions / Responsibilities:

1. Keep abreast of all developments in the program activities and responses to prepare appropriate updates and reports.
2. Adhere to internal reporting mechanisms.
3. In coordination with information management assistant, consolidate and analyse data on programme implementation, achievements and indicators in all projest in order to facilitate the preparation of periodic reports and activity-specific reports as may be required and ensure timeliness of such reports.
4. Assist in the preparation of quality on programmatic results to donors, in compliance with specific donor requirements.
5. Compile, analyse, translate and also, monitor and review information and data from regular and wide variety of sources, especially from external publications od IOM NFI and Common Pipeline program for internal and external reporting.
6. Draft regular updates, including bi-weekly report, monthly factsheets and other required program activity info, for internal and extrernal audience (including donors and media)
7. Assist in providing visibility for donors' contributions to IOM NFI and Common Pipeline Program.
8. Prepare and distribute minutes of meetings.
9. Conceptualize, draft and edit stories for external communications products and support all aspects of its production, including fact checking, proofreading and quality control.
10. Provide technical support, training and clarification on IOM’s reporting policies and deadlines.
11. Provide administrative assistance and support in routine services and activities within the unit.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree or equivalent from an accredited academic institution in Social Sciences or any other relevant field with at least three years of professional work experience; or
• High School diploma or certificate with five years of professional work experience.

Experience

• Experience working in post-conflict/emergency zones and in high-risk environment.
• Experience in humanitarian response or related field (operational field experience a must / emergency experience preferred).
• Experience of working with governmental authorities, local or international NGOs or UN agencies is an advantage
• Experience in Non Food Items and Common Pipeline programming in emergency humanitarian response is an advantage.
• Experience in emergency, project implementation and management including project monitoring, distribution, field assessment, monitoring and reporting.
• Excellent communication skills, ability to coordinate and corresponds in a clear and concise manner.
• Excellent in report writing skills, monitoring , data collection, and assessment.
• Ability to complete tasks in a timely and accurate manner;
• Ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds;
• Good level of computer literacy, including KOBO,Power BI, EXCEL, MS WORD, MS TEAMS, OUTLOOK etc.
• Required high attention to details.

Languages

English and Ukrainian is required

Fluency in Russian is desirable.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications filling in the IOM Personal History Form   and sending to [email protected]  by 5 May 2023 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 25.04.2023 to 05.05.2023