Вакансия Асистент/-ка Адміністрації, Administrative Assistant (Transition and Recovery)- Міжнародна організація з міграції (МОМ), Представництво в Україні

Open to Internal and External Candidates

 Position Title: Project Assistant (Administrative,

T&R)

Duty Station: Kyiv, Ukraine

Classification: General Service Staff, Grade G-4

Type of Appointment: Fixed Term, one year with the

possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 23 May 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Operations Coordinator (Transition and Recovery), the successful candidate will support Transition and Recovery Unit in Kyiv with administrative functions.

 Core Functions / Responsibilities:

1. Provide general assistance to the implementation of project activities, including but not limited to administrative tasks related to finances, logistics, and procurement.
2. Retrieve, compile, summarize, and present information/data on specific project topics.
3. Assist in monitoring budget and updating budget related information.  
4. Support administrative coordination for project implementation, involving liaison with diverse organizational units or external parties to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions.
5. Draft status reports, correspondence, briefing notes, graphics, statistical tables, presentations, and other forms of documentation.
6. Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities.
7. Respond to general information requests and inquiries; set up and maintain files/records. 
8. Perform other related duties as assigned.

Required Qualifications and Experience

Education 

• High School diploma with four years of relevant experience; or,
• Bachelor’s degree in Business Management, Public Administration, Economics, Political Science, International Affairs, or related fields from an accredited academic institution with two years of relevant professional experience.

Experience

• Experience in administration, finance, human resources, logistics, procurement or similar;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Knowledge of migration related subject areas dealt with by the Organization;
• Knowledge of administrative policies and procedures;
• Knowledge of financial and procurement rules and regulations; and
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Demonstrated proficiency Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook.

Languages

Fluency in English and Ukrainian is required.

The incumbent is expected to demonstrate the following values and competencies:

Competencies

VALUES - All IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES - Behavioural indicators.

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications filling in the IOM Personal History Form   and sending to [email protected]  by 23 May 2023 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 02.05.2023 to 23.05.2023