Вакансія Національний/-а Керівник/-ця Програми – National Programme Support Officer (Shelter and Housing) – Міжнародна організація з міграції (МОМ), Представництво в Україні

Open to Internal and External Candidates

 Position Title:National Programme Support Officer (Shelter and Housing)

Duty Station:Kyiv, Ukraine

Classification:National Officer, Grade NO-A 

Type of Appointment:Special Short Term, nine months with possibility of extension

Estimated Start Date:As soon as possible

Closing Date:14 August 2023

 Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

 Context: 

Under the overall supervision of the Chief of Mission and Programme Coordinator (Shelter and Housing), with the direct supervision of the Programme Support Officer (Shelter and Housing), the successful candidate will provide support in internal and external reporting as well as support in the monitoring and evaluation of Shelter and Housing Unit activities, streamlining project expenses (including commitments and pre-commitments) as well as preparing payment documents for the Implementing partners.

This position will interact with a wide number of stakeholders within Shelter and Housing Unit, IP Controls, Procurement and Logistics, Finance, and the IOM senior management team.

Core Functions / Responsibilities: 

1. Support the Programme Support Officer in drafting content for reports, proposals and other documents. Identify shortfalls in delivery, bring them to the attention as needed for the Shelter and Housing Unit, including for donors, cluster and authorities, and internally for IOM.
2. Provide inputs into regular and ad hoc reporting requests from PSU, donors, HQ, etc.
3. Track the project expenses and work with the Information Management and GIS Officer to create monitoring tools for the Shelter and Housing team and other key stakeholders including senior management.
4. Prepare and maintain in cooperation with the Finance and IP Controls Units, Invoice files and ensure that Implementing partner`s contract files including deliverables, reports etc. are effectively stored and tracked.
5. Prepare background materials such as Power Point presentations, maps, flowcharts and other information products for meetings, field missions, as required.
6. Enhance protection mainstreaming in Shelter and Housing related activities throughout the project-cycle. This includes but is not limited to safety and dignity of beneficiaries, understanding their diverse needs, enabling meaningful access to IOM’s services, adequate accountability to affected populations and participation and consultation.
7. Lead the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.
8. Provide guidance/training, develop procedures and assist in coordinating and monitoring work of other staff in the unit.
9. Perform such other duties as required.

 Required Qualifications and Experience

 Education 

• Bachelor’s degree in Political Science, Social Sciences, Law and International Relations, or a related field from an accredited academic institution with at least two years of relevant professional experience.

 Experience 

• Experience writing in English for project proposals, donor reports, and/or communications in the international development or humanitarian aid sector is advantageous.
• Experience taking the initiative and achieving results.
• Proficiency in using the Microsoft Office suite (minimum Word, Excel, PowerPoint); knowledge of MS Project will be an asset.
• Knowledge of data protection guidelines and principles.
• Previous experience working with a humanitarian organization, or the UN system is preferred.
• Personal commitment, efficiency, flexibility and drive for results.
• Ability to work effectively and harmoniously within a team of colleagues from varied cultures and professional backgrounds.
• Capable of working under stressful conditions.
• Ability and willingness to travel to field locations and work in insecure and hardship environment.

Skills

• Knowledge of emergency response humanitarian programming, preferably with experience in reporting and programme development.
• Experience writing in English to a high level of accuracy and with an ability to tailor language to audience and purpose.
• Knowledge of relational databases, Microsoft applications, spreadsheets, word processing, etc.
• Strong technical and analytical skills.
• Highly structured and process oriented, curiosity, attention to detail and critical thinking.

 Languages

For all applicants, fluency in English and Ukrainian is required (oral and written).

 Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values 

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

How to apply:

Interested candidates are invited to submit their applications using the IOM Personal History Form and sending to Відправити резюме   by  14 August 2023 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

 Posting period:

From 31.07.2023 to 14.08.2023