Вакансія Асистент/-ка проекту, Project Assistant (NFI) - Міжнародна організація з міграції (МОМ), Представництво в Україні

Open to Internal and External Candidates

 Position Title:Field Assistant (NFI) – 2 positions

Duty Station:Lviv, Ukraine

Classification: General Service Staff, Grade G4

Type of Appointment:Special Short-Term, Six months with the

possibility of extension

Estimated Start Date:As soon as possible

Closing Date:7 May 2023 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

The intensity of the armed violence in Ukraine is having a severe humanitarian impact on the population. The conflict has resulted in loss of life, injuries, and mass movement of civilian population throughout the country and to neighbouring countries, as well as severe destruction and damage to civilian infrastructure and residential housing. In summary, according to Office of Coordination and Humanitarian Affairs (OCHA) reports, with the scale and direction of the ongoing military operation, 18 million people are projected to become affected, including up to 6.7 million people projected to be newly internally displaced. Of the affected population, 12 million people are expected to need humanitarian assistance, and 6 million with the most urgent humanitarian needs – including shelter, water, sanitation, hygiene services and basic non-food items.  

IOM is rapidly scaling up Non-Food Items (NFI) distribution responses capacity in the country. Proposed intervention for NFI and Common Pipeline include direct and indirect NFI responses, assessment, monitoring, procurement, transportation, warehousing, and distribution of critical NFI supplies. 

Under the overall supervision of the Chief of Mission and with the general guidance of the Programme Officer (NFI/Common Pipeline), and the direct supervision of the Project Officer (NFI), the successful candidate will help to ensure timely provision of NFIs to conflict affected populations, including internally displaced population, returnees and affected host communities in Ukraine.

 Core Functions / Responsibilities:

1. Receives and reviews the NFI requests from authorities/partners and submit its recommendation to Project Officer (NFI) for final review and approval for NFI distribution.
2. Participates in NFI response in the field locations, including assessment, verification, registration, and distribution.
3. Collects and compiles key distribution data including registration lists, distribution lists and distribution reports.
4. Ensures the record keeping and systematic filing of the supporting documents related to each distribution.
5. Maintains and updates the distribution database, and contributes to preparing the weekly and/or monthly activity reports
6. Assists to verify sufficient stocks are available in IOM’s warehouses and provide regular updates on when stocks have arrived.
7. Coordinates stock dispatch with Supply Chain unit for distribution in response locations.
8. Under guidance of Project Officer (Non-Food Item), assist with post-distribution monitoring, including planning and participation in the field.
9. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree or equivalent from an accredited academic institution in Social Sciences or any other relevant field with at least two years of professional work experience.
• High School diploma or certificate with four years of professional work experience.

Experience

• Experience working in post-conflict/emergency zones and in high-risk environment.
• Experience in humanitarian response or related field (operational field experience a must / emergency experience preferred).
• Experience in NFI Common Pipeline programming in emergency humanitarian response is an advantage.
• Experience in emergency, project implementation and management including project monitoring, distribution, field assessment, monitoring and reporting
• Excellent communication skills, ability to coordinate and corresponds in a clear and concise manner;
• Ability to complete tasks in a timely and accurate manner;
• Ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds;
• Good level of computer literacy, including EXCEL, MS WORD, MS TEAMS, OUTLOOK etc.
• Required high attention to details.

Languages

English and Ukrainian is required.

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications filling in the IOM Personal History Form   and sending to [email protected]  by 7 May 2023 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 26.04.2023 to 07.05.2023