Вакансія Project and Administration Intern

Functions

• Supporting the ACTED programme team, including setting up meetings, organization of meetings/venues, inviting participants, writing meeting minutes, indexing project documents, etc.
• Performing general administrative duties and clerical tasks, such as arranging letters, memoranda, invoices and other indexed documents according to an established system, creating spreadsheets, presentations, copying, filing and scanning documents.
• Coordinating staff movements, including within Sloviansk and to/from field offices.
• Assisting other administrative staff with overflow work, including word processing, meeting minutes, data entry and Internet research tasks, conducting calls.

Competencies

• ORGANIZATIONAL SKILLS. Works in an organized manner; sets out priorities to finalize competing tasks on time; is able to work with documents and organize them; organizes meetings in professional manner, etc.
• COMMUNICATION. Speaks and writes clearly and effectively; has solid communication skills; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; demonstrates openness in sharing information and keeping people informed.
• TEAMWORK. Works collaboratively with colleagues to achieve organizational goals; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• IT SKILLS. Working knowledge of MS Word, Excel, and PowerPoint.

Applications should be submitted no later than July 6th at 18:00 with the title or reference of the position (e-mails without mentioned position will be not considered) in the subject of the E-mail. Only short-listed candidates will be contacted for an interview. ACTED is equal opportunity employer.